Meeting-goers who take them as a given risk falling for a trap. These are the traps and how to avoid them. You have probably been through some bad meetings. These are the traps and how to avoid them.
1) People believe they are experts.
Many people claim they are able to host a meeting. They host parties. They host guests, serve treats and lead conversations. People talk. People eat. Nothing happens. Or, even if they do reach an agreement, nobody implements it. How to lead real meetings. Book or schedule a workshop. A facilitator is a great way to get results. There are many modern tools that can help you make steady progress towards your goals. These tools are simple and practical. You must be able to identify them.
2) People believe they are inspirational.
People believe long-winded announcements will impress others. It’s actually the reverse. It’s the opposite. A boring lecture can quickly become a boring and sometimes even offensive harangue. Why? Why? How to design meetings that allow attendees to contribute. Ask questions that encourage thinking towards the desired results. Activities that assist people in making decisions are a good idea. Send announcements via E-mail, memos or letters. If you have to hold a meeting, make announcements that last no more than five minutes.
3) People believe others are in their camp.
To measure acceptance, many people rely on smiles, nods, and eye contact. Most employees will do whatever it takes to please their bosses. If the boss is upset, employees will be more cooperative. After the meeting is over, the employees can do one of three things. They will either forget the lecture, ignore the message or sabotage their boss’ idea. How to conduct meetings in a fair manner: To reach consensus and take decisions, use it. Decisions that they made will be accepted by the people who helped them.
4) Some people believe others are clairvoyants.
Meetings are often called without an agenda, hoping that everyone will come with their vision of what they want to accomplish. Everyone brings their own hopes, fears and visions to the meeting. The result can be anything between chaos and chitchat depending on the complexity of the issue. Notice: A vague agenda (e.g. a list or topics) is almost as useless than no agenda.
What to do: Write down your goals for the meeting. Prepare an agenda that is complete enough that another person could run the meeting. Each step should be clearly defined and a time limit set. The agenda should be sent at least one day prior to the meeting so that attendees have time to prepare. To check with key participants, call them before the meeting to ask any questions or to discuss the agenda.
5) People believe that meetings are important.
A meeting is a way for people to respond to any emergency, surprise, or twitch. A meeting is expensive and a complicated process. You should only use it to achieve results that require the cooperation of a group. Meetings are not the panacea for all problems. Meetings that are not for the right reasons waste time and frustrate everyone. What to do? Challenge every meeting to see if it can make a profit for you business. This means that you should ensure that the meeting’s value is greater than its cost. Use any activity that can achieve the same result as another activity.
Five Reasons Recordkeeping is So Important
Did you make it your first priority to set up your expense accounting system when you started your business? It is a doubtful idea. This simple task, although it may seem simple, is often the last thing on a new business owner’s minds. When starting a business, the most important questions are: What product should I sell? How will I advertise it? How much can I make? Recordkeeping is often put off until the last minute. The time has come to file your tax returns or go to the bank for a loan. If you need to go through all of the receipts and expenses from the year, this can be very difficult and time-consuming. It’s no wonder that we don’t like keeping records. It’s not fun!
Guess what? You don’t have to keep up-to-date, accurate, and timely records every month if you’re not in business. That’s right. It was my opinion. These are my top five reasons to believe it.
1. Lose tax deductions = Lose money. If you throw your receipts into a shoebox every month and don’t keep a record of your income or expenses, you could be missing out on major tax deductions. Smart businesspeople keep track of their income (cash in), and expenses (cashout) monthly, or even weekly. This does not require fancy accounting software. A computer is not necessary. Keep a journal every month and keep track of all your invoices and receipts.
2. High CPA/Tax Preparer fees = Lose Money. I know from personal experience that if you expect your tax preparer not to properly record your business expenses and deduct them on your tax return, then you will be disappointed. These professionals are at their busiest during tax season. Expect to pay them if you want them to also do your recordkeeping and bookkeeping. They don’t have time or the desire to ensure that each receipt is properly accounted for. It is your responsibility as a businessperson to ensure that they receive the correct totals, and that you can track it back to your tax return.
3. Spending too much time looking for receipts. Instead of spending time looking for receipts for purchases, you could be using this time to promote your business or produce your product. You are losing money on these important income-generating activities because you don’t keep track of them.
4. No financial statements. Every business owner should at least review the income statement (profit and loss) each month. This vital piece of paper will tell you if your business is making or losing money. If you don’t constantly analyze your sales and expenses, how can you run your business and make profits? This information can be accessed by a good recordkeeping system.
5. There is no need to spend a lot of money on accounting software if you’re just starting your business or a small-business owner. You only need a simple journal to track your expenses and income each month. You will be able to see how your business performed in that month at a glance.
A good recordkeeping system is essential for any business owner. The business owner should be responsible for maintaining this system for at least three to six month before delegating it to another person. This will allow you to manage your business more efficiently, identify possible business cycles, and track where your money is going. Simple recordkeeping will make your business more successful.
Five Reasons to Outsource Your Online Tasks
You might have witnessed the rises and falls of entrepreneurs if you’ve been on the internet for some time, whether you were an internet user looking for information or a business owner. Online activities can lead to frustration. This is especially true if your online business is growing. Your online business doesn’t show any significant growth. What went wrong? It’s possible to think otherwise. You have all the manuals. You have read all the how-tos. You have all the softwares installed.
You begin to fear being cheated and manipulated by these so-called experts. Fear of failing to succeed in your online business ventures is what you start to fear. You begin to consider quitting. But, don’t quit! You might have missed the right strategy to grow your online business. You used tactics. You checked your emails. You checked your email. All of these activities consumed your time. It is impossible to take the time to review your strategy.
Your strategy is your guide and principle towards your goals and vision. You are doomed if you don’t have the vision! Once you have established your vision and goals it is easier to create your online strategy and outsource the majority of your online tasks.
Here are five reasons to outsource your online tasks.
- It is easier to value your time when you have a vision and clear goals. Outsourcing can help you save time.
- To see results, you need to accelerate your process. Outsourcing removes the need to do it all yourself, which can slow down your progress.
- Your productivity must increase. There are only 24 hours in a day. You don’t have more. Your time is the most valuable resource. By outsourcing repetitive tasks that take up too much time, you are investing your time.
- Sometimes all you need is an expert to complete your task. It’s not possible to spend the time learning all the technical details. It is a waste of time to learn HTML and PHP in order to make your site work. You should outsource scripting, creating logos, and submitting articles.
- Outsourcing helps you to think clearly and allows you to focus on your online business strategy.
Next, you need to consider where to outsource your work. When choosing an outsourcing partner, you need to be cautious.
Steps To Maximum Productivity
Did you know that 20% of your effort is enough to get 80% of the results you desire and that 80% of your time is wasted on activities that are not productive? It is simple to realize this and reduce your work hours or improve your productivity. Vilfredo Pareto, an Italian economist, discovered the 80-20 rule 100 years ago. This knowledge can be used to combat the “not enough time in the day” mentality that pervades our society today.
The 80-20 rule states that 80 percent of our fruits come from doing what matters in every area of our lives. This means that only a small percentage of what we do every day, regardless how difficult it may be, brings us the “higher returns”. This principle can be a great benefit to you. A strategy that is based on the 80-20 principle can lead to more wealth and more leisure time. Imagine how productive you’d be if you could spend 80% of your time on productive activities. It is important to recognize that you should not let the most important things go.
These are five steps to increase your productivity.
1) Keep at least one week of work log
Keep track of all your activities and how much time you spent on them. Although it may seem time-consuming at first, it is crucial that you have a complete picture of your work week.
2) Analyze your activities
You can divide your activities into two groups: high priority activities – activities that will produce a return on investment or require you to have the necessary skills – and low priority activities which can be done by others. It is almost certain that you spend most of your time on activities with low priority rather than those which provide a return. These nonproductive activities absorb time at a much higher rate than it should in almost all businesses.
3) Delegate activities that are not productive
Once you have identified the low-priority activities, delegate as many staff members as possible to provide training. You can also hire an additional staff member to help you with your responsibilities. The cost of this will far outweigh the increased productivity. You may feel tempted to continue with low-priority tasks. You should not be tempted to engage in low-priority activities unless it is necessary. Otherwise, your productivity may suffer.
4) Calculate how much time is needed for low-priority activities
After you have done all you can to delegate, the next step is to determine how much time you should spend on low-priority activities in order to maximize your productivity. These low-priority tasks should not be pushed to the side. Instead, set aside a time each week or day to do them.
Prioritize your remaining activities
After you have eliminated the activities that don’t bring you any returns, you can now focus your attention on the ones that bring you the greatest reward. Prioritize your activities so that you can focus your attention on the most important ones.
All activities should maximize the return areas and delegate low-return ones. Many businessmen find it stressful to have to spend too much time on nonproductive tasks. This will also reduce your stress levels. It’s all about doing less work to get a better return. Implementing the 80-20 rule is a great way to achieve more success in your life. This will benefit your career and your personal life. As an added bonus, it can also help you become wealthy over time.